Facilities Adminstrator
- Employer
- Undisclosed Company
- Location
- Gloucestershire
- Salary
- £20000 - £21000 per annum
- Closing date
- 28 Jul 2022
View more
- Sector
- Administration and Business Support
- Job Type
- Permanent
- Hours
- Full-time
Job Role: Facilities Administrator
Location: Gloucester
Hours: Full time / Perm
Would you like to join a leading provider of technology and services to the energy industry?
Job Summary:
To assist the Facilities Team with the general running of the Facilities department. Under moderate supervision to perform secretarial, administrative, and organisational duties.
Essential Responsibilities and Duties:
- Performs administration tasks on the maintenance system.
- Compose and respond to emails and phone calls.
- Assist in the production of presentations for Facilities.
- Maintains files and databases for functional area and other locations as assigned.
- Prepare and submit shopping carts through the SAP system for Facilities, ensure purchase orders are raised and acknowledged by the supplier and book in work.
- On completion of the works ensure that the purchase order is receipted in the SAP system to ensure that the invoices will be paid when sent.
- Provide support to the Facilities technicians to ensure the smooth running of the department.
- Assists scheduling of meetings, catering, and special department-related events.
- Liaise with other departments, particularly HSE.
- Comply with HSE systems, complete and maintain basic training, and risk identification reports.
- Such other duties as the management may at times reasonably require.
- Provide cover for reception in the event of staff shortages or at busy times
Qualifications & Experience:
- GCSE, A levels or equivalent.
- Evidence of successful secretarial and/or clerical experience in a busy environment.
- Experience in and M&E or contract control and advantage
- Good software skills and office skills including, but not limited to; Internet, e-mail, Microsoft office 365 applications, SAP, photocopier, etc.
- Basic knowledge of HSE and department orientation.
- May need to be familiar with basic accounting principles, invoicing procedures, office management, procurement, product line components and equipment, and/or purchasing.
BlueFlex (if eligible):
We are open to flexible, hybrid working with a combination of on-site & home working days.
What we can offer you:
Competitive base salary with bonus, private healthcare for employee & family, subsidised dental care, Health & Wellbeing programs such as the Employee Mental health support, health & wellness coaching, part employer and employee funded pension contribution, Income protection scheme, life insurance.
If this is of interest, then please apply!
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