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Facilities Adminstrator

Undisclosed Company
£20000 - £21000 per annum
Closing date
28 Jul 2022

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Job Role: Facilities Administrator

Location: Gloucester

Hours: Full time / Perm

Would you like to join a leading provider of technology and services to the energy industry?

Job Summary:

To assist the Facilities Team with the general running of the Facilities department. Under moderate supervision to perform secretarial, administrative, and organisational duties.

Essential Responsibilities and Duties:

  • Performs administration tasks on the maintenance system.
  • Compose and respond to emails and phone calls.
  • Assist in the production of presentations for Facilities.
  • Maintains files and databases for functional area and other locations as assigned.
  • Prepare and submit shopping carts through the SAP system for Facilities, ensure purchase orders are raised and acknowledged by the supplier and book in work.
  • On completion of the works ensure that the purchase order is receipted in the SAP system to ensure that the invoices will be paid when sent.
  • Provide support to the Facilities technicians to ensure the smooth running of the department.
  • Assists scheduling of meetings, catering, and special department-related events.
  • Liaise with other departments, particularly HSE.
  • Comply with HSE systems, complete and maintain basic training, and risk identification reports.
  • Such other duties as the management may at times reasonably require.
  • Provide cover for reception in the event of staff shortages or at busy times

Qualifications & Experience:

  • GCSE, A levels or equivalent.
  • Evidence of successful secretarial and/or clerical experience in a busy environment.
  • Experience in and M&E or contract control and advantage
  • Good software skills and office skills including, but not limited to; Internet, e-mail, Microsoft office 365 applications, SAP, photocopier, etc.
  • Basic knowledge of HSE and department orientation.
  • May need to be familiar with basic accounting principles, invoicing procedures, office management, procurement, product line components and equipment, and/or purchasing.

BlueFlex (if eligible):

We are open to flexible, hybrid working with a combination of on-site & home working days.

What we can offer you:

Competitive base salary with bonus, private healthcare for employee & family, subsidised dental care, Health & Wellbeing programs such as the Employee Mental health support, health & wellness coaching, part employer and employee funded pension contribution, Income protection scheme, life insurance.

If this is of interest, then please apply!

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