PA

Manpower are currently recruiting a PA at The University of Leeds, this is a full time, 12 week hybrid assignment ( with the view to extend) paying £12.90 per hour.

Are you self-motivated, with excellent organisational, interpersonal and communication skills and the ability to provide high level PA support? Are you keen to work in a fast paced, dynamic and innovative environment?

As an experienced Personal Assistant, you will deliver a comprehensive PA service to your Director, able to work with a wide range of stakeholders at all levels, forming effective working relationships.

You will have significant experience of working in a Personal Assistant role supporting a Director. You will have excellent organisational, communication and interpersonal skills with extensive experience of coordinating and managing varying and complex schedules.

What does the role entail?

As a Personal Assistant, your main duties will include:

• Acting as first point of contact, providing an effective interface between the Director and their internal/external contacts and dealing with enquires on their behalf;
• Overseeing the Director's weekly schedule, including maintaining diary commitments using electronic diary and email (Google), arranging meetings, clarifying arrangements, collecting and collating all supporting paperwork, making travel arrangements for both national and international travel, and processing claims for travel expenses (keeping accurate records);
• Organising a broad range of meetings and events, both regular and ad hoc, often involving several individuals/ groups based throughout the country;
• Supporting meetings and events as required, including compiling agendas, preparing papers, minute taking and distribution and following up action points (this may require travel to and attendance at meetings across the UK);
• Ensuring the Director is fully briefed for meetings, providing briefing notes, summaries and action checklists as appropriate;
• Sorting, distributing and handling incoming correspondence (including emails) in a timely and efficient manner, and preparing responses where appropriate on behalf of the Director;
• Solving problems that range from day to day issues that require no referral to complex problems which need urgent attention and referral to the relevant person;
• Preparing slides and presentations using PowerPoint and google
• Preparing reports, papers and complex responses to letters for/on behalf of the Director;

These duties provide a framework for the role and should not be regarded as a definitive list. Other reasonable duties may be required consistent with the grade of the post.

As Personal Assistant you will have:

• Evidence of significant PA experience supporting a Director or equivalent within a demanding office environment; including attention to detail and high standards of accuracy, with the ability to proof-read copy and ensure high quality design layout;
• Extensive experience of Microsoft Office packages and Google Diary Management, co­ordinating and managing varying and complex schedules of appointments and meetings;
• Excellent organisational and time management skills to deliver work to deadlines and manage several projects simultaneously together with a proven ability to work with a high level of integrity, discretion and confidentiality.
• Excellent communication and interpersonal skills with evidence of being able to work with a wide range of stakeholders at all levels, forming effective working relationships;
• A proven ability to work effectively under pressure and to handle problems efficiently and professionally; strong evidence of the ability to work without direct supervision and to use own initiative with confidence in making decisions when dealing with competing priorities.
• A proven track record in servicing groups and committees, including organising meetings, drafting text, producing minutes and following up action points;
• Experience of setting up effective administration systems to support the collection, collation, storage and retrieval of information.
• Line Management experience

You may also have:

• Experience of/or knowledge of University and/or NHS procedures;
• Experience of working with websites, Intranet sites and/or social media.