Events Specialist Admin

Events Specialist Admin

Candidate must have valid visa to work in Ireland (Stamp 1G/Stamp 4/EU Passport)

Location: Dublin (remote role, 2x a month in the office expected)
Job type: Contract - 12 months with a view to extend to 18 months
Sector and subsector: IT |Events

Overview:
We are hiring an Events Specialist Admin for our client based in Dublin, This role is remote with the expectation of 2 days a month in office. It is a 12 month contract with a look to extend to 18 months.

The role:
We are looking for a hardworking, thorough, and experienced professional to support our employee engagement and comms team with finance and administration support to enable the team to deliver a wide range of events and activities that help make our clients office a great place to work for its 3500 employees.

Responsibilities:

• Manage the employee engagement budgets, providing monthly budget reports
• Working through our MyOrder finance system raise all POs and process payments
• Manage the relationship with suppliers on payments and processing including invoice management and single payments
• Support the 20+ employee led clubs and societies with administration, project management, payments and expenses and all budget and finance activities for the clubs.
• Gather and produce post-event evaluation and feedback to inform future activities.
• Gather analytics and produce monthly reports on success of email, website, metrics
• Update SharePoint site regularly
• Create content to promote employee services throughout our comms channels (email, digital signage, SharePoint sites and meetings)

Job requirements/Desired knowledge or certification:

• Have experience in finance and budget management.
• Have excellent administration, organization, and project management skills, with a focused attention to detail and a concern for compliance
• Be proficient in Microsoft office, and highly skilled in excel
• Have experience running and compiling reports such as attendee reports, monthly budget reports, SharePoint analytics.
• Enjoy working in a fast paced, fun, and engaging environment that is varied and challenging.

Candidate must have valid visa to work in Ireland (Stamp 1G/Stamp 4/EU Passport)