Manpower are looking for an experience Administrative Specialist to join our growing client who is based in the Tyseley area of Birmingham.
Temp - Perm
Monday - Friday
9am - 5pm
£11.50 per hour
The Administrative Specialist plays a critical role in overseeing and managing administrative functions within the warehouse site. Responsible for a diverse range of tasks, this position ensures efficient operations by handling procurement, visitor coordination, documentation management, scheduling, and facilities oversight.
- Purchase Order Management: Creation and management of Purchase Orders for essential supplies and services.
- Creation of reports, spreadsheets, graphs and power point presentations
- Visitor Coordination: Schedule and organise visitor appointments, ensuring a welcome experience
- Meeting Support: Attend meetings, maintain action logs, and ensure effective follow-up on action items
- Facilities Oversight: Conduct regular walk-throughs with contractors to maintain facility functionality and safety standards
- Document Management: Organise and store documents while ensuring accessibility and compliance
- Work Instructions and Documentations: Develop, update, and manage work instructions and documentation for clarity and accuracy
- Scheduling: Create and manage schedules or warehouse activities, ensuring smooth coordination between teams
- Supplies and Resource Management: Order necessary supplies, equipment, and manage inventory levels
- Customer Service: Meeting all customer expectations and requirements
- Contribution to the completion of KPI's for the site
- Extensive Excel knowledge
- Organisation Skills: Strong organisational abilities to manage multiple tasks effectively
- Attention to Detail: Keen eye for detail, ensuring accuracy in all administrative tasks
- Communication Skills: Excellent verbal and written communication for effective collaboration with various teams and external stakeholders
- Analytical Skills: Ability to analyse data and make informed decisions based on the analysis
- Problem Solving Abilities: Strong problem-solving skills to address challenges and implement effective solutions
- Adaptability: Capacity to adapt to changes, work under pressure, and meet deadlines
- Team Player - Ability to collaborate and work within a team environment, supporting and understanding different departmental needs
- Time Management: Efficient time management skills to prioritise tasks and meet deadlines effectively
- Tech Proficiency: Proficiency in Microsoft Office Suite and administrative or warehouse management software
Please apply now with an updated CV if you have relevant experience!