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Training Administrator

Employer
Undisclosed Company
Location
Suffolk, Leiston
Salary
Up to £14.74 per hour
Closing date
16 Apr 2024

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Our client, one of the UK's leading energy providers, is looking for a Training Administrator to join their training team.

You will provide administrational support to the Training department, work with other station departments to book students onto initial training and other general duties as deemed appropriate by the Training Group Head.

Principal Accountabilities:

  • Liaise with other departments and onboarding to determine suitable initial training dates
  • Liaise with NSA (corporate training provider) to book new staff on training courses
  • Produce and maintain homepage for each training programme within SharePoint. (initial format already defined)
  • Maintain Training department SharePoint webpage
  • Respond to triple AAA messages (system alerts) and prioritise appropriately
  • Progress documents via Document Management system and/or urgent amendment process
  • General departmental/section document amendments
  • Carryout amendments to departmental/section Work Instructions & Supporting Documentation. e.g. D030 & D080 suite of Panels, Maintenance schedule changes
  • Raising Action Requests for documentation changes
  • Monitoring progress of Action requests (AR) for document changes
  • Retain records appropriately in line with Site Licence/Compliance requirements
  • Cross references to other documents and tracks
  • Scanning of records and creating/attaching in CDMS or onto EC's
  • Locate documents and forms in CDMS to ensure latest issues are used
  • Produce standard reports (pre-set and pre designed)
  • Run health check reports in support of KPI activities and compile data within given parameters
  • Data collation, distribution and storage
  • Data searches and retrieval in specific system used in work area
  • Preparation of team accountability packs (including Maintenance Schedule Adherence, if applicable)
  • Administration of Dept HU clock resets and communications
  • Tracking of department KPI's e.g. document amendments
  • Undertake any other reasonable support tasks as directed by the Training Group Head

Knowledge, Skills, Qualifications and Experience:

  • As a minimum, entrants will be educated to GCSE/National Qualification standards (or equivalent) Candidates with these qualifications that include '4' and above grade passes in English and Mathematics will have an advantage
  • Demonstrates to a high standard good customer interface skills along with strong communication skills
  • Uses software packages (e.g. Word, Excel, PowerPoint etc) to an advanced level
  • Proficient in Microsoft SharePoint - Essential
  • Demonstrates flexibility and a willingness to support the business as and where need arises in areas that may not be their principal role
  • Experienced in using documentation and record management systems - Essential
  • Experience in coordination and dealing with multiple departments/stakeholders - Essential
  • Able to prioritise and respond to requests for support at short notice

Key Benefits working with Manpower:

  • 36 days holiday accrual (pro-rata) including bank holidays
  • Company pension scheme
  • Access to Manpower's online training platform 'powerYOU', giving you access to hundreds of online training courses
  • Opportunity to be selected for additional upskilling and career support through Manpower's MyPath programme
  • Dedicated Manpower Account Specialist to provide support during your assignment

If successful, you will be employed by Manpower working on a temporary assignment at our client's site and will need to undergo BPSS checks as well as a drug & alcohol test.

Unfortunately, due to the number of CVs received we are unable to contact everyone in person. If you have not heard from Manpower within 15 business days of submitting your application, unfortunately, your application has not been shortlisted on this occasion.

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