Part-time Accounts Assistant

An Oxford University College in Central Oxford are looking for a part-time Accounts Assistant to work 29 hours per week over 4 or 5 days. This is also an 18-month contract with a view to go permanent.

• Preparation of cashbooks detailing payments and receipts from bank statements and post to accounting software weekly.
• Record on-line battels payments.
• Investigation of any unusual transactions.
• Liaison within the finance team and other budget holders to correctly classify all payments.
• Assist the finance team to respond to student queries regarding payments of fees, battels and sales invoices.
• Reconcile the bank current account and Deposit Account on a weekly basis.
• Participate fully in responding to student enquiries and monitoring shared mailboxes.
• Ad hoc tasks as communicated by the Finance Manager or Financial Controller.
• Support to other members of the Finance team as needed.

Sales Ledger

• Prepare invoices and credits when required.
• Prepare simple calculations with respect to invoices.
• Review aged debtors and chase outstanding balances as needed.
• Reconcile sundry sales ledger on a monthly basis.
• Process Chapel booking invoices.
• Monitor and refund Chapel booking deposits.

Purchase Ledger

• Provide cover for the Payroll and Purchase ledger accountant when required.
• Obtaining approvals for payment.
• Processing invoices in the accounting software.
• Preparing the payment run.

Entertainment, Academic Allowances & Small Research Grants

• Reconcile allowances on a monthly basis to nominal ledger.
• Inform fellows of balances when requested and proactively where allowances have been exceeded

Qualifications, experience and skills:

• Ability to work both independently and as part of a small team.
• Previous experience in a finance role.
• Good Excel skills.
• Ability to organise own workload and work to deadlines.
• High level of integrity, and the ability to deal reliably with confidential information.

This role is based in central Oxford with no parking, 29 hours per week over 4 or 5 days, salary is £22,468 based on a full-time salary of £28k. Excellent benefits are also offered, free lunch, 30 days holiday + 8 bank holidays, pension scheme and discounted bus season ticket.