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Part-time Accounts Assistant

Undisclosed Company
Oxfordshire, Oxford
Up to £22468.00 per annum
Closing date
18 Apr 2024

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An Oxford University College in Central Oxford are looking for a part-time Accounts Assistant to work 29 hours per week over 4 or 5 days. This is also an 18-month contract with a view to go permanent.

Main duties and responsibilities:

  • Preparation of cashbooks detailing payments and receipts from bank statements and post to accounting software weekly.
  • Record on-line battels payments.
  • Investigation of any unusual transactions.
  • Liaison within the finance team and other budget holders to correctly classify all payments.
  • Assist the finance team to respond to student queries regarding payments of fees, battels and sales invoices.
  • Reconcile the bank current account and Deposit Account on a weekly basis.
  • Participate fully in responding to student enquiries and monitoring shared mailboxes.
  • Ad hoc tasks as communicated by the Finance Manager or Financial Controller.
  • Support to other members of the Finance team as needed.

Sales Ledger

  • Prepare invoices and credits when required.
  • Prepare simple calculations with respect to invoices.
  • Review aged debtors and chase outstanding balances as needed.
  • Reconcile sundry sales ledger on a monthly basis.
  • Process Chapel booking invoices.
  • Monitor and refund Chapel booking deposits.

Purchase Ledger

  • Provide cover for the Payroll and Purchase ledger accountant when required.
  • Obtaining approvals for payment.
  • Processing invoices in the accounting software.
  • Preparing the payment run.

Entertainment, Academic Allowances & Small Research Grants

  • Reconcile allowances on a monthly basis to nominal ledger.
  • Inform fellows of balances when requested and proactively where allowances have been exceeded

Qualifications, experience and skills:

  • Ability to work both independently and as part of a small team.
  • Previous experience in a finance role.
  • Good Excel skills.
  • Ability to organise own workload and work to deadlines.
  • High level of integrity, and the ability to deal reliably with confidential information.

This role is based in central Oxford with no parking, 29 hours per week over 4 or 5 days, salary is £22,468 based on a full-time salary of £28k. Excellent benefits are also offered, free lunch, 30 days holiday + 8 bank holidays, pension scheme and discounted bus season ticket.

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