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Faculty Assistant

Employer
The Open University
Location
Buckinghamshire, Milton Keynes
Salary
Up to £13.38 per hour
Closing date
5 Jun 2024

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Job Details

Discover the unique opportunity to work with our client at The Open University, a distinguished public Distance Learning and Research University. As one of the largest universities in the UK for undergraduate education, they are at the forefront of innovation and education excellence.

We have an exciting opportunity as a temporary Faculty Assistant, to provide administrative and secretarial support for the Faculty's Equality, Diversity & Inclusion (EDI) and Access, Participation & Success (APS) portfolio within The Open University, to start on 01/07/2024 until 31/10/2024. This position offers 18.5 hours a week Monday - Friday (specific hours to be negotiated), hybrid working with the occasional visit (approximately once a month) to the Milton Keynes Campus and is paying £13.38 per hour.

About the Role

The work of this team is designed to support the Faculty's implementation of staff EDI initiatives and student APS initiatives. Their vision statement is that "authentic, sustainable structures of equity are rooted into who we are and what we do, enabling students and staff to thrive and achieve to the best of their abilities". We are looking for a dynamic, organised, and passionate individual to help us achieve our vision.

Key Responsibilities

  • Provide proactive administrative and secretarial support as appropriate, working in conjunction with other members of faculty EDI and APS teams/projects. Activities include but are not limited to:
  • Secretarial duties: diary management, meeting arrangements and invites, storing information in line with GDPR.
  • Administration duties: maintain and update electronic filing systems, websites and email distribution lists, prepare and circulate confidential documents as required.
  • Provide organisation and support for the delivery of meetings, events and workshops including making arrangements for external speakers
  • Update intranet content and email distribution lists as required
  • Maintain the APS Microsoft Teams site as required and ensure information is kept up to date and accessible to all relevant colleagues

Skills and Experience

The ideal candidate will have:

  • Experience of working effectively and co-operatively in a team to achieve organisational goals
  • Extensive experience of office administration including organising meetings, taking notes/minutes, planning and organising one's own work
  • The ability to use absolute discretion, initiative and personal judgement for dealing with sensitive and confidential matters and for problem solving.
  • A high level of attention to detail
  • Good written and oral communication skills including active listening skills and experience of using a variety of communication methods
  • The ability to work to deadlines and deal with multiple tasks in parallel, switch between tasks, sometimes at short notice, and share knowledge appropriately.
  • A high level of IT skills including use of Microsoft applications, particularly Teams, SharePoint, Word, PowerPoint, Excel and Outlook.

The client promotes diversity in employment and welcome applications from all sections of the community.

If you feel this role is of interest, please apply online.

Company

Manpower are working with The Open University as their strategic partner for all temporary, contingent and permanent requirements across their various locations.

How would you like to help someone change their life?

The Open University is the UK's largest university, a world leader in flexible part-time education combining a mission to widen access to higher education with research excellence, transforming lives through education. Our research underpins the teaching we deliver to some 200,000 students as the UK's largest university. Nearly three quarters (72%) of Open University research was assessed as world-leading or internationally excellent.

Uniquely we operate within the four nations of the UK, with nation offices in Belfast, Cardiff and Edinburgh as well as regional offices in England and our head office in Milton Keynes.

All of our roles play a key part in our students' journey. The Open University helps anyone in the UK better themselves, whatever their age, background or circumstances. Dip into our series of Open Diaries and discover what it's like for our students to take that life-changing step that you could be a part of.

 

Testimonials

Jo Priddey
I started working with the OU as temporary staff through Manpower during the pandemic. I thought the initial training was fantastic and felt well prepared to start working. When I was offered a permanent position it was great that the OU took my personal needs into consideration so that I am able to complete my degree and work 4 days a week.

Charles White
The recruitment process was smooth from start to finish. As an applicant, it was useful to have the selection process made clear to you from the outset. Communication from Manpower was, and remains, good. Excellent candidate care continues to be provided, they are both responsive and proactive.

Anonymous
So far the Open University has been the best job I have ever had, a very relaxed environment, everyone open to helping one another, no pressure and all trainers prioritise the quality of calls rather than the quantity.

Sarah George
Whilst working at the Open University, the support I have received has been outstanding; from colleagues at advisor level, to the senior management team, there is not a question or query that has not been resolved without a swift and appropriate response.

Thecla Chakunte
Working with the Open University has opened me to a lot. There are a lot of trainings to improve your skills and open you to other possibilities. There is room for growth. A lot of it. And did you know you can study for FREE as permanent staff? Wow! There are other juicy perks too.

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