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Customer Service Adviser-Student Support

Employer
The Open University
Location
County Antrim, Belfast
Salary
Up to £12.03 per hour
Closing date
13 Jun 2024

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Job Details

Customer Service Adviser-Student Recruitment & Support Adviser

Discover the unique opportunity to work with our client at The Open University, a distinguished public Distance Learning and Research University. As one of the largest universities in the UK for undergraduate education, they are at the forefront of innovation and education excellence.

If you are excited about the prospect of working in a collaborative environment within a supportive team, then we have an exciting opportunity for you. We have vacancies within The Open University's Student Recruitment and Support Contact Centre as a Student Recruitment & Support Adviser based in Belfast, paying £12.03 per hour. This position has a fixed start date, and you must be able to start in the role on Monday 17 June 2024, full commitment to the length of the contract is needed to Friday 27 September 2024.

This is temporary role working full-time (37 hours per week). You will have to work to a flexible working pattern which will be between the current opening hours of 8.30am - 5.30pm Monday to Friday.

The first few weeks will be based on The OU campus to receive training for the role followed by regular support, coaching and development from your Team Supervisor and established team members to build your confidence and knowledge within the role.

Once initial on-site training is complete, it is anticipated that you will be able to work in a hybrid style. This means that you should be able to work comfortably from home and their appointed OU office. Therefore, you will need to live within a reasonable commute to their OU office. You will be supplied with a laptop to work flexibly.

Please note that leave will be restricted during the initial training period, and for the last week of August and the first two weeks of September as this is the peak operational period.​

About the Role

This is a busy and varied role, as an Adviser you will be the first point of contact (by phone and email) for prospective and current students seeking information about study at the university. The team support students by ensuring they have the information they need to make the right study choices for them and can enrol and pay using their chosen method. This team works with colleagues across the University to support students and enquirers.

The role involves significant telephone work (both inbound and outbound), to provide support to students through their study journey, as well as email, letter & webchat. You will need to be confident working with multiple systems, information, and databases, to maintain student and enquirer details. Whilst ensuring that prospective and current students are given correct information and work with colleagues across the University to provide support.

Key Responsibilities

  • Provide information to both prospective and current students supporting them with registration processes, funding enquiries and general information about The Open University via inbound/outbound phone calls and emails.
  • Proactively transfer calls to appropriate departments for further advice and guidance.
  • Use your experience and initiative to respond to issues, interpreting and applying procedures and guidelines as laid out within agreed policies.
  • Undertake administrative and operational processes to action prospective and current student requests in an effective and prompt manner.
  • Capture student contact and review and update records using university systems.
  • Work to a daily schedule to ensure that all activity is dealt with promptly and effectively within agreed Service Levels.
  • Meet and strive to exceed the expected service standards as set within our quality framework, delivering a positive experience for all prospective and current students by putting them at the heart of everything you do.

Skills and Experience

  • Commitment to delivering excellent customer service, with a "can do" attitude and in a professional manner.
  • Excellent communication skills, both oral and written e.g. effective telephone techniques, explain policies and processes and ability to write clearly, succinctly, and correctly.
  • Ability to understand and follow documented information and procedures.
  • Ability and the initiative to resolve a range of diverse queries.
  • Proven IT skills, including use of Microsoft Office packages.
  • Good personal organisational skills including the ability to meet targets, working productively and accurately in a busy environment.
  • Experience of working in a customer facing office environment with high volume telephone calls, emails, and correspondence.
  • Experience of working effectively in a team.
  • Flexibility to adapt to fluctuating work demands.
  • Commitment to ongoing professional development.
  • Commitment to and understanding of equal opportunities and diversity.

Desirable

  • Experience of working within a higher education environment

The client promotes diversity in employment and welcome applications from all sections of the community.

If you would like to know more about this exciting opportunity, please apply online

Company

Manpower are working with The Open University as their strategic partner for all temporary, contingent and permanent requirements across their various locations.

How would you like to help someone change their life?

The Open University is the UK's largest university, a world leader in flexible part-time education combining a mission to widen access to higher education with research excellence, transforming lives through education. Our research underpins the teaching we deliver to some 200,000 students as the UK's largest university. Nearly three quarters (72%) of Open University research was assessed as world-leading or internationally excellent.

Uniquely we operate within the four nations of the UK, with nation offices in Belfast, Cardiff and Edinburgh as well as regional offices in England and our head office in Milton Keynes.

All of our roles play a key part in our students' journey. The Open University helps anyone in the UK better themselves, whatever their age, background or circumstances. Dip into our series of Open Diaries and discover what it's like for our students to take that life-changing step that you could be a part of.

 

Testimonials

Jo Priddey
I started working with the OU as temporary staff through Manpower during the pandemic. I thought the initial training was fantastic and felt well prepared to start working. When I was offered a permanent position it was great that the OU took my personal needs into consideration so that I am able to complete my degree and work 4 days a week.

Charles White
The recruitment process was smooth from start to finish. As an applicant, it was useful to have the selection process made clear to you from the outset. Communication from Manpower was, and remains, good. Excellent candidate care continues to be provided, they are both responsive and proactive.

Anonymous
So far the Open University has been the best job I have ever had, a very relaxed environment, everyone open to helping one another, no pressure and all trainers prioritise the quality of calls rather than the quantity.

Sarah George
Whilst working at the Open University, the support I have received has been outstanding; from colleagues at advisor level, to the senior management team, there is not a question or query that has not been resolved without a swift and appropriate response.

Thecla Chakunte
Working with the Open University has opened me to a lot. There are a lot of trainings to improve your skills and open you to other possibilities. There is room for growth. A lot of it. And did you know you can study for FREE as permanent staff? Wow! There are other juicy perks too.

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