Contracts administrator II

Responsibilities

• Responsible for stewarding and administering vendor contracts and/or orders to ensure uninterrupted goods/service delivery to buyers and compliance with controls. Responsible for researching and analysing existing contracts and making recommendations on various issues.
• Monitors and manages contract expiration dates.
• Works with moderate work direction and is skilled and knowledgeable to the position.
• Liaise with Contractor Representatives on a daily basis to address issues that may arise from the placement and amendment of purchase orders and the payment of invoices for work executed against those purchase orders.
• Provide contract status reports to management for review.
• Ensure effective contract administration through records management, advice and compliance with procurement, controls, OIMS and business requirements.
• Provide support to Accounts Payable as required.
• Coordinate with field personnel and confirm that Contractor performance evaluations (on-going or end-of-service) results are captured for future contract consideration.
• Work with Contract Advisor and Representatives to identify performance and efficiency improvement opportunities in contracts.
• Work closely with Procurement on contract renewal, contract award, contract resolutions and contract follow-up action items.

Skills and qualification

• Microsoft Excel and other analysis tools
• Experience within a large corporation or complex organisational setting.
• Experience in engaging with contractors, in a developing country environment.
• Experience of using SAP (or other) computerised maintenance management tools.
• Business and ethics compliance. - Understanding of company
• expectations relating to controls, reporting and compliance
• Understanding and knowledge of the local country's commercial environment, and the role of government and regulatory authorities.
• Ability to integrate security and community objectives into
• plans for Service & Material Contracting.
• Budgetary reporting and analysis skills
• Solid written communication and reporting skills
• Maintenance and Reliability (M&R) processes - Understanding of Procurement roles, responsibilities, and business processes as they relate to contracts
• Knowledgeable of contracts terms and conditions
• Highest standard of Safety, Health, Environment aptitude and cultivates the same in others
• Good observation and listening skills
• Demonstrates high level of initiative.
• Good interpersonal and motivation skills.
• Good communications and presentation skills
• Good organisational and administrative skills
• Good communication skills (oral & written) in English
• Ability to interact in a multi-cultural environment
• Good Planning, execution and organisational skills
• Excellent computing skills
• Ability to work independently.