Procurement Operations Specialist

Procurement Operations Specialist

Manpower @ Dropbox is recruiting for a Procurement Operations Specialist. Join our dynamic team to help scale and optimize Dropbox's global procurement operations within the Procure to Pay (P2P) team. As a Procurement Operations Specialist, you'll work closely with stakeholders, legal, and finance teams to support operational procurement and travel/expense functions, driving automation and efficiency in a high-paced environment.

Responsibilities

Operational Procurement & Travel/Expense (90%)

• Ticket Management: Efficiently triage and resolve requests, issues, and escalations, ensuring SLA compliance and accuracy in ticket documentation.
• Purchasing: Manage end-to-end procurement tasks, including NDAs, RFPs, TPRAs, and contract negotiations, ensuring seamless execution.
• Supplier Onboarding: Collaborate with cross-functional teams to facilitate supplier onboarding, ensuring compliance and efficiency.
• P-Card Payments & Expense Audits: Review and reconcile P-card requests, audit expenses, and manage credit card maintenance, ensuring compliance and financial accuracy.
• Employee Onboarding/Exits: Support procurement, travel, and expense processes during employee transitions, ensuring policy adherence.

Procurement Transformation projects (10%)

• Automation Implementation: Identify opportunities to introduce automated tools and systems in procurement processes.
• Analytics & Reporting: Maintain comprehensive reporting to monitor KPIs, analyze trends, and drive data-driven decisions.
• Project Management: Prioritize and manage concurrent projects, ensuring timely delivery and alignment with organizational goals.

Requirements

• Procurement Operations Expertise: Proven track record in procurement operations with ERP systems, preferably Oracle Fusion/Cloud.
• Contract Administration: Experience in contract review and approval, ensuring compliance with procurement policies.
• Project Management: Strong organizational skills to manage complex projects independently.
• Data Analysis: Proficiency in data analysis, with experience in tools like Excel, Google Sheets, and Alteryx.
• Communication & Collaboration: Strong written and verbal communication skills, with experience in cross-functional collaboration.
• Adaptability: Ability to learn and take on additional responsibilities as the procurement team grows.

Must Haves:

• 1-3 years of procurement or analytical work experience.
• Demonstrated proficiency in Microsoft Excel, Google Sheets, and Alteryx.
• Strong problem-solving and troubleshooting skills.
• Ability thrive in fast paced environment

Nice to Haves:

• Experience with ticketing systems (e.g., ServiceNow) and expense tools (e.g., Concur).
• Strong critical thinking skills and a proactive learning attitude

Applications/Systems Supported in role:

• ERP: Oracle Fusion/Cloud (Procurement, AP, Reports & Analytics)
• Business Management: G-Suite (Email, Spreadsheet, Slides, Forms), Slack, Zoom
• Dropbox Applications: Dropbox, Paper, Capture, Dropbox Sign, DocSend, Dropbox Dash
• Expense Management: Concur, Forma
• Credit Card Management: Banking system applications
• Business Analytics: Oracle Analytics Cloud, Tableau, Alteryx
• Issue Resolution: ServiceNow
• Robotic Process Automation: UIPath
• Other: ScoutRFP, Globality