Administrator - Logistics (Maternity Cover)

Location: Sutton-in-Ashfield
Contract: Fixed-Term (Maternity Cover)

The Role

We are seeking an Administrator to support our logistics team with day-to-day operations, including shipment coordination, documentation, and supplier communication. The role involves handling UK and export orders, ensuring accurate paperwork, and supporting compliance within a fast-paced environment.

Key Responsibilities

• Process orders and manage shipment documentation for UK and export deliveries
• Coordinate with freight forwarders, hauliers, suppliers, and internal teams
• Track shipments and resolve any delivery or transport issues
• Check invoices, transport costs, and supporting documentation for accuracy
• Prepare and file commercial invoices, packing lists, and export paperwork
• Manage transport claims, damages, and shortages, liaising with relevant parties
• Maintain organised filing systems (digital and physical) ensuring compliance
• Provide general admin support including answering calls, emails, and data entry

Key Skills & Experience

Essential:

• Previous administration experience with exposure to logistics, transport, or supply chain
• Some experience or understanding of order processing, exports, and claims handling
• Strong attention to detail, particularly with documents and invoices
• Confident using Microsoft Office (Excel, Outlook, Teams)
• Good organisational skills and ability to manage workload

Desirable:

• Experience within logistics, freight, or export environments
• Knowledge of customs/export documentation or hazardous goods

Personal Attributes

• Organised and methodical
• Strong communication skills
• Able to work under pressure
• Proactive and reliable

If you have relevant experience and are interested, please call Liv on 07484 066998.